Privacy Policy - The Basics    Saulius-Systems.com

Effective Date: August 07, 2025

1. Introduction

Welcome to Saulius-Systems.com (the "Website"), the online presence of the AI Operations Architecture firm ("we," "us," or "our"). We are committed to protecting your privacy and handling your data in an open and transparent manner.

This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our Website, subscribe to our newsletter, download our resources, or engage with our services. Please read this policy carefully.
If you do not agree with the terms of this privacy policy, please do not access the site.

2. Information We Collect

We may collect information about you in a variety of ways. The information we may collect on the Website includes:

a) Personal Data You Provide to Us:
We collect personally identifiable information that you voluntarily provide to us when you perform certain actions on our Website, such as:

• Subscribing to our newsletter: We collect your name and email address.

• Downloading a lead magnet (e.g., "The AI Readiness Checklist"): We collect your name, email address, and potentially your company name and role.

• Filling out our contact form: We collect your name, email address, company information, and any other information you provide in your message.

• Responding to surveys: As part of our subscription flow or follow-up communications, we may ask for additional information to better understand our audience, such as your job title, industry, and primary business challenges.

• Engaging in a consulting service: When you become a client, we will collect business and contact information necessary to provide our services and for billing purposes.

b) Information We Collect Automatically:
When you access the Website, our servers may automatically log certain information, including:

• Log and Usage Data: Your IP address, browser type, operating system, access times, and the pages you have viewed directly before and after accessing the site.

• Cookies and Tracking Technologies: We use cookies to help customize the Website and improve your experience. Most browsers are set to accept cookies by default. You can usually choose to set your browser to remove cookies and to reject cookies.

3. How We Use Your Information

Having accurate information about you permits us to provide you with a smooth, efficient, and customized experience. Specifically, we may use information collected about you via the Website to:

• Provide Our Services: To send you our newsletter, deliver requested lead magnets, and fulfill our contractual obligations for our consulting services.

• Communicate With You: To respond to your inquiries, send you administrative information (like updates to our policies), and provide customer support.

• Improve Our Website and Offerings: To analyze usage and trends to improve the Website's functionality and to better understand our audience's needs, which helps us create more relevant content and services.

• Marketing and Promotion: To send you promotional information about our services, new content, and other information we think will be of interest to you, in accordance with your marketing preferences.

• Create a Compounding Knowledge Base: To anonymize and aggregate data from surveys and general interactions to better understand market trends, which informs the strategic advice we provide.

4. Sharing and Disclosure of Information

We do not sell your personal information. We may share information we have collected about you in certain situations:

• By Law or to Protect Rights: If we believe the release of information about you is necessary to respond to legal process, to investigate or remedy potential violations of our policies, or to protect the rights, property, and safety of others, we may share your information as permitted or required by any applicable law.

• Third-Party Service Providers: We may share your information with third parties that perform services for us or on our behalf, including:

  • Email and Newsletter Platform: We use Beehiiv to manage our email list and send communications.

  • Analytics Providers: We use services like Google Analytics to understand our website traffic.

  • Payment Processors: If you purchase a service, your payment data will be processed by a third-party payment processor (e.g., Stripe).

  • Cloud Hosting and Automation Tools: We use various cloud-based tools to operate our business.

• Business Transfers: We may share or transfer your information in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company.

5. A Special Note on Artificial Intelligence and Client Data

As an AI-native firm, we use AI both internally and in our client-facing work. We are committed to using this technology responsibly and ethically.

• Our Internal Use of AI: We use AI Large Language Models (LLMs) to assist in creating marketing content, analyzing market trends, and improving our internal operations. The data used for these purposes is either publicly available or is our own proprietary business data.

• Client Engagements: This is our core principle: All information and data provided by a client during a consulting engagement is treated as strictly confidential.

  • Client data will only be used for the explicit purpose of building and refining the custom AI solutions for that specific client.

  • Client confidential data will NEVER be used to train general-purpose AI models or shared with any other client or third party, except as required by the LLM providers' APIs under their own terms of service for processing.

  • We practice data minimization, requesting only the data necessary to complete the engagement.

6. Your Rights and Choices

You have rights regarding your personal information.

• Opt-Out: You may opt-out of receiving future email communications from us by following the unsubscribe link included in each email.

• Access, Correction, and Deletion: You may request to access, correct, or delete your personal information that we hold by contacting us at the email address below. We will respond to your request within a reasonable timeframe.

• International Users: If you are a resident of the European Economic Area (EEA) or the United Kingdom, you have certain data protection rights under the GDPR. If you are a resident of California, you have certain rights under the CCPA. We are committed to upholding these rights.

7. Data Security

We use administrative, technical, and physical security measures to help protect your personal information. While we have taken reasonable steps to secure the personal information you provide to us, please be aware that despite our efforts, no security measures are perfect or impenetrable.

8. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Effective Date" at the top. We encourage you to review this Privacy Policy periodically for any changes.

9. Contact Us

If you have questions or comments about this Privacy Policy, please contact us at:

Email: Europe@saulius-systems.com